Are You Crushing It Every Day?

“Love your family, work super hard, live your passion.” - Gary Vaynerchuk, from Crush It! Great words from Gary in one of my favorite books (I require all of my clients to read). He is spot on with this one.

See how he constructs the quote — Family — Work — Passion. Not the other way around.

Unfortunately, many of the C-Level clients I coach work it the other way and find they're not happy, they have a shitty marriage, they never see their kids or their kids hate them, and their only passion in life is putting in mucho hours on the job. Stupid. Stupid. Stupid.

Yes — you've got the three M's — Money, Mansion, Mercedes (or Maserati) — but deep down, you're not happy. Something is missing and time is running out.

So here goes — you can have all three — it's just how you look at them AND how you prioritize them. I am currently working with the CEO/Owner of a top engineering firm and we're currently spinning the sequence around to help him enjoy the benefits of his labor. He's built the organization from the ground up and now it's time to enjoy life!

NUMBER ONE RULE — Family Comes First. No exceptions.

I'm not saying to fill up your calendar with family-oriented activities and let work suffer. Within reason, try to start your workweek by making time for your wife/partner, kids, friends, etc. If there is a baseball game, a romantic dinner, a morning run, hiking at the park — make sure it is recorded and blocked off on your calendar FIRST.

Again, within reason — I understand you work for a living. But taking a vacation day once in awhile is fine, even encouraged. Leave work early to catch your son's or daughter's soccer game. Come in late because you took your family to an early breakfast at your favorite diner. You know, the one where you all sit together with no TV, no smartphones and just eat and talk.

ACTION: Get your assistant in your office right now and start blocking off your calendar. TODAY.

NUMBER TWO RULE — Work Super Hard. But work smart.

I know you work hard. That's how you got to your position in the first place. But what got you to the captain's chair probably won't help you stay happy there. You worked hard, put in the thousands of hours of blood, sweat and tears. You made all the right decisions (and a few stinkers). You made the right connections with the right people. YOU HUSTLED.

Now it's time to sit in the captain's chair and start delegating even more. Don't act like Captain Kirk and accompany the away team on every mission, stay on-board the Enterprise and direct your resources in strategic ways. What got you here isn't going to keep you here for very long without compromising your home life, your happiness, and your health. You're not getting any younger either.

ACTION: Look at all your meetings and start culling them down by 10%. Stop reading every email/text that comes in. Have your assistant monitor your information flow and decide what get priority. They're the gatekeeper — ensure they guard the gate.

Cut down on one-on-ones with everyone — start to develop a sharper pyramid reporting structure with very few people touching you (no more than 5-7) Remember the Godfather? He had three direct reports — his Consigliere (who died - morte), and two Capos — Clemenza and Tessio. That's it.

NUMBER THREE RULE — Live Your Passion. But find what your REAL passion is.

Too many C-Level executives hit the big show and start to abuse the passion that got them there. They forget the fun, innovation, excitement and give in to boredom, politics, and hitting the targets for their buddies on the board. The world becomes pedantic and the passion flows out of them.

They try to make safe decisions and safe moves, and impact their business, their organization, and their customers. They prioritize their bonus, their safety, and their reputation over what's really important. I know it's hard, but sometimes you have to sacrifice the temporary pleasures to fully engage with what really matters. It's not all money (and if you believe it is - READ THIS - another mandatory book I recommend to C-Level clients).

ACTION: Sit down and assess what your real passions are right at this moment. What gets your motor running? What gets you excited about life? What motivates you to do GREAT work? You need to re-establish a connection with your passion and make sure you fill up your enthusiasm gas tank every day.

Are you crushing it every day?

"No excuses. Make it happen." - Rich Gee

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How To Close Your Year With A Bang (and have fun too).

Here's how to make the last two months of 2011 accelerate to the finish line. But the last two months of the year are littered with holidays, the beginning of bad weather and procrastination. You can still pull out some key working strategies to make both months powerful winners for 2011.

You need to break your time down and devise a plan for each week, each day. Copy and Paste into Word/Pages and then Print this out to list what you can get done each day. So here goes:

NOVEMBER:

Week1: 1st-4th: You're down one day this week: Halloween. Planning week for the next two weeks. Strategize what needs to happen, who you need to see and what results you expect for Weeks 2 & 3.

Week2: 7th-11th - Friday: Full week - Take Action - Hustle. Hit the ground running - make things happen.

Week3: 14th-18th: Full week - Take Action - Hustle. This is the key week - keep the momentum going.

Week4: 21st-25th: Thanksgiving week. Most people are powering down - reach out to key clients and managers to thank them for making your 2011 a powerful one. Use cards (handwritten) or phone calls.

Week5: 28th-30th: Three days. Come back from your Thanksgiving time with a bang. Review what you accomplished in November and begin planning for December.

DECEMBER:

Week1: 1st-2nd: Two days. Still planning - ensure you have a solid action plan for the next two weeks.

Week2: 5th-9th: Full week - Take Action - Hustle.

Week3: 12th-16th: Full week - Take Action - Hustle. People usually start powering down - get a feel for what is happening and keep the momentum going.

Week4: 19th-23rd: This week is shot: Christmas. Take it easy - enjoy this time with your colleagues, team and family. Build deeper and stronger relationships. Take your best client out for an expensive lunch.

Week5: 26th-30th: This is your key planning week: No one is there. Work. Time to look at 2012. Make broad stroke planning goals and activities. If your boss is in, have a meeting and discuss what has to happen next. If you own your business, this is the week to lay the groundwork for a powerful 'start out of the gate' for 2012.

I've run every NOV/DEC like this for the past 10 years and guess what? I surpass my numbers every time. Plan - Hustle - Enjoy — it's the only way to sanely get through the holidays.

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P.S. How do you like this schedule? Is it practical? Let's talk. I've worked with a number of clients — and we developed a successful plan to grow tackle the last two months. If you’re not a client . . . pick up the phone and call me — I offer only one complimentary session each week.

Control Your Time By Designing Your Schedule.

I thought my schedule was packed when I worked in corporate! Filling in my days with status meetings, presentations, sales calls, and updates all mixed together to produce a week chock full of weaving, diving, and running. Now that I've been running my company for the past ten years, I've found it even harder to keep my schedule clear and organized to ensure I get everything done AND allow myself the time to work on my business.

Do you feel this way? 

Well, I developed a cool way to look at each day in my schedule and ensure I not only get my client sessions scheduled, but I also leave time for basic tasks and strategic projects.

Take a look at my typical schedule (click on image to expand):

The key is CONSISTENCY and FLEXIBILITY. I try to remain consistent from week to week to ensure I can work in my business and on my business.

But I also need to be realistic. Emergencies crop up. Clients move or cancel appointments. New prospects creep into my calendar. Speaking engagements usually fall right in the middle of my schedule (but those are planned well in advance). So I also have to be flexible and have the ability to move things around when needed.

Here's the surprise — I don't have to do it as much as you'd expect. Week after week, I can pretty well stick to my schedule and ensure I am growing my business while keeping the engine running smoothly.

Let me break down some of the elements:

4:30 AM to 10 PM - Yep, that's my day. I know - 4:30 AM is a bear. But I find it's my key time to get things done - where I am energized and focused. My best brainstorming occurs at this time. So I do my best thinking in the shower (a sort of 21st century meditation) and then I'm off to write my blog and prepare for my clients.

7:00 AM to 5 PM - Blocking out all of my clients. I was taught this many years ago by my mentor coach, Ken Abrams. If you fit all of your clients into pre-specified groupings, it's easier to manage your schedule without all of the 30 and 60 minute gaps.

Email - I check my email at 9 AM, Lunchtime, and at 7 PM. It doesn't rule my life. If there is a client emergency, call me. Candidly, I read my email every few hours, that's fine to catch up on what's important.

Lunch, Dinner with Family, Reading - This is my time - these hours are to allow me to decompress and spend special time with my family and also to grow my knowledge-base.

Thursday - This is my Networking/Connecting day. I am out and about meeting people, learning about new businesses, and going to meetings. I also meet with two groups - my sales force (about 35 people) who are actively out promoting my product to key prospects. The second group is a high-potential business owner team where we exchange leads and discuss many business issues and problems. I also fit in meetings with my agent, pr guy, marketing team, accountant, attorney and any other colleagues who make my business HUM.

Friday - This is my 'clean-up day'. I spend the time with any errant clients and also do any marketing/prospecting, presentation building and my financial planning. I spend most of my day connected at the hip with my assistant ensuring I clean up any mess from the previous four days and preparing me for the next week.

I hope my schedule gives you a few ideas on how to better structure your schedule.

What do you do to make your professional (and personal) life more bearable?