The Number One Way People Get Derailed.

It happened to you again. It's happened to me. It's happened to all of us at one time or another. We blame other people, circumstances, luck, your parents, your family, and ultimately the finger always points back at YOU.

Only you can change your situation. But we sometimes are afraid of what might happen. We start making up elaborate stories about what 'will' happen. We get caught up with a lack of inspiration, confidence, focus, energy, and my favorite persistence. How don't you get derailed? 

What would you do if you weren't afraid?

I get a lot of business cues from watching Mad Men, a tv series based in an ad agency in the 1960's. During the last episode, the main character, Don Draper is frustrated at the firm's new win — Jaguar and Dunlop Tires. He states, " These are piddly-little companies — I want Chevy and Firestone. Forget Lucky Strike, I want Dow Chemical." His partner instantly retorts back, "This is the old Don Draper, I've missed him." And subsequently makes the Dow Chemical meeting happen.

What would you do if you weren't afraid?

Right now — what's the one thing you would do to make your career, your job, your business BETTER?

Who would you call? What would you do? What can you affect?

Here's the secret: Just Do It. Make It Happen.

The Secret To Getting Things Done.

Candidly, it hard to get things done. Of course, some things are easy, but many of them are quite difficult. We are always looking for ways to do things better, faster, and with less worry and work. Years ago, I came upon one of the most simple and powerful quotes I've ever read. It's from Mohandas Gandhi, who in his 78 years of life, gave us so many great quotes (and his actions too!).

"Action Expresses Priorities."

That's it. That's MY secret to getting things done.

Think about it — All of your actions, all the things you do, all the things you deliver — set your priorities. Once you take action, you instantly decide what you want to do first. Why? People tend to act upon those things that have meaning to them.

But I think it's deeper than that. I think when you don't know what to do, you need to just take action anywhere and suddenly certain things will start to fall into place.

But that's the problem today — we don't take action. We're afraid to — we procrastinate, over-analyze, and postpone because we are sometimes afraid of action.

Because action will ensure we have to make a decision — we have to do something that is sometimes hard, or we will have to deal with the results of that action.

But what we don't realize is that action moves us forward. It propels us . . . it forces us to rocket faster and faster. And sometimes we are afraid of that.

So ask yourself:

• How can I take action today?
• What should I do first? Second? Third?
• What should I stop doing?

So the next time you are putting off something — a decision, a task, a phone-call — just think "Action Expresses Priorities".

How To Stop Working So Late - Part Two.

Last week, I wrote my first installment on working late and received a powerful uproar from my readers (massive page views and comments on my site, LinkedIn, Twitter, and Facebook!). To finish out my thoughts on this subject, I promised to give tangible tips to help people go home at a reasonable time. So here goes: Work hard when you're at work.

Right off the bat, I've probably insulted you. But to be honest, most people don't work that HARD while they're at work. On the contrary, they fill up time. Be honest, we all do it.

There's a great book by Tim Ferriss called the 4-Hour Workweek, where he targets those behaviors which allow you to elongate your performance to fill up time. He uses the 80/20 rule to uncover what activities really deliver true performance and which ones don't.

What do I mean by work hard?

• When you get to work . . . WORK. Don't schmooze. Don't procrastinate. Don't wander around. Don't daydream.
• Set up a daily to-do sheet (here's a great one I modified from GTD guru, David Allen).
• Stay on top of all your voicemails.
• Don't take frequent breaks (to get coffee, walk around, etc.).
• Don't surf. No personal calls. Don't text. You're at work.

Work smart when you're at work.

I know, you're smart, I'm smart, everyone is smart. Most of the time. But we all do some stupid things. Here are key tips to work more efficiently and effectively:

• Don't go to every meeting you're invited to. Kill (at least) one meeting every week — tell them you either can't make it or you don't really need to be there. Trust me, you don't. (1 hour per week). Kill more as you get good at it.
• Don't read EVERY email you receive. Don't read EVERY email when you get it. Set aside certain times of the day to read your email — read this.
• Set aside a certain part of the day to return phone calls. I use the Nine/Noon/Five technique — three times during the day, I return calls - at 9 AM, Noon, and 5 PM. You're not a heart surgeon — no one is going to die on the operating table if you don't return the phone call within minutes.
• When you answer the phone or return a phone call, give the person on the other line a deadline. Say, "Tom, I only have 4-5 minutes to talk, can we cover this now with a quick decision, or later?" — most calls need a quick decision from you.

Have an open/closed door policy at work.

Most managers live at the fringes of the 'door' spectrum — come on in anytime or don't bother me. Try to gravitate to the center of the spectrum and do both:

• When the door is open — your people should see it as a sign to quickly ask you a question, get your thoughts, or just talk (for a VERY short time). To get your team to leave quickly, ask them about taking on more work — they will scatter.
• When the door is closed — your people should understand not to bother you unless it's an emergency. Most things can wait until the door opens again.

Run VERY short meetings.

Why do meetings have to be one hour? Or 30 minutes? Why can't you have 5 minute meetings? It's because of MS Outlook. It makes it difficult for you to schedule a 5 minute meeting — 30 and 60 minute meetings look nicer and are easier to schedule.

Be honest with yourself — how many meetings have you attended where you walked out thinking, "that could've been handled in five minutes". You currently have to power to schedule 5 minute meetings.

• Ensure everyone arrives on time.
• Start exactly at the top of the hour.
• Get everyone to stand, not sit. This is not a seminar.
• Huddle around a whiteboard and use it to illustrate your points.
• Shut long-talkers down — get to the point.
• If you do go down a rabbit hole, everyone doesn't have to be there. Schedule it for later.
• Close the meeting ASAP and get out of there. Your people will LOVE you.

Develop clear communication policies with everyone.

Colleague or client — set specific boundaries. There are too many people in the workplace who goof off all day and then get serious about work at around 4 PM.

• Don't let people drop in. There must be a purpose for the meeting.
• Let people know you leave at 5 PM — don't let them abuse it.
• If they try to catch you when you're leaving, tell them you'll pick it up when your come back in the morning.
• Promise to return all calls within 24 hours.

The more YOU value your time, the more THEY value your time.

Try just one of these — you will be surprised how much work you accomplish.

POST YOUR QUESTIONS OR COMMENTS BELOW

P.S. If you liked these two posts, let me know - Let’s talk. I love working with people who want to excel in their career — call or email me to schedule a complimentary session.

Made The WSJ Again!

Sue Shellenbarger from the Wall Street Journal called me a few weeks ago. She asked me about what key Time Management tools that I might know of. Over a number of phone calls we discussed the basic philosophy of time management, some key tools that my clients use (GTD, Pomodoro, FranklinCovey), and even introduced her to an incredible coach that wrote a book on time management — Keith Rosen.

In the end, Sue hit another one out of the park with this piece. Check it out!